1. Describe the intended use
State the finished product, layer position and converting method. If the material name is unknown, send a current sample or photograph and explain what needs to change. A production problem often gives more useful context than a broad trade name.
2. Specify dimensions and units
Include composition if known, structure, basis weight, usable width, colour and roll requirements. State quantity in kg, metres, rolls or pieces. If ordering by roll, define net weight or length per roll.
3. Define sample and acceptance requirements
Explain whether you need a fabric or finished-product sample. Identify the properties to evaluate and a reference sample where available. Strength, filtration, liquid barrier or flame requirements need specific criteria rather than general wording.
4. State destination and timing
Provide the delivery destination and the date the goods are needed. For exports, include country, port or delivery point and buyer document requirements. Compare prices on the same packing, tax, transport and delivery scope.
5. Check what the price excludes
Clarify sample charges, print setup if applicable, packing, transport, core weight and quotation validity. For customised orders, agree the point of sample approval and how later changes affect cost or timing.
6. Keep an agreed version
Record a revision and confirmation date when specifications change. Keep the approved sample, drawing, quotation and exceptions together. This is particularly useful for repeat orders and split deliveries.
Frequently asked questions
Can I enquire without knowing GSM?
Yes. Describe the use and send a sample or photograph. A final quotation needs an agreed specification.
Should I simply choose the lowest price?
First compare the same specification, delivery scope and acceptance conditions.
